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Best Payroll Software in Kenya 2025: CloudWage by SkillMind

Simplify Payroll with Kenya’s Leading Cloud-Based Solution

CloudWage, the leading payroll software in Kenya, transforms payroll administration for businesses of all sizes. Our cloud-based platform delivers seamless online payroll software that Kenyan businesses trust, automating PAYE, NSSF, SHIF and Housing Levy calculations for full compliance with Kenya Revenue Authority (KRA) requirements. With effortless integration to ERP systems, TimeTrax (time and attendance tracking software) and iTax for validated P10/P9 exports, CloudWage ensures accuracy and efficiency.

Real-time automated payroll system reports provide actionable insights, from overtime trends to compliance alerts, empowering SMEs and enterprises to make data-driven decisions. Access secure payroll data anytime, anywhere, on any device, with enterprise-grade encryption compliant with Kenya’s Data Protection Act 2019.

Discover why Kenyan businesses choose CloudWage for scalable, user-friendly payroll management. Learn how automation solves common payroll challenges in Kenya and streamlines your operations today.

View CloudWage Profile (PDF)
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Payroll Software - Cloudwage | Skillmind Software

Payroll Software Features

Best Payroll Software in Kenya for Automated Compliance and Efficiency

payroll system - Cloudwage | Skillmind Software

Explore CloudWage: Kenya’s Top Payroll Software Features

Experience seamless payroll software in Kenya with CloudWage, the AI-powered solution for efficient, compliant and hassle-free payroll processing. Automate PAYE, NSSF, SHIF and Housing Levy calculations with real-time iTax integration, designed for Kenyan SMEs and enterprises. From multi-branch reporting to secure employee self-service portals, CloudWage delivers advanced features to save time and reduce errors. Learn how to streamline your payroll with our ultimate guide to payroll in Kenya.

  • AI-Driven Statutory Deductions: Automatically calculate PAYE, NSSF, SHIF and Housing Levy with AI-powered validation to match Kenya’s 2025 regulations, reducing errors by up to 50%. Seamlessly integrates with iTax for validated P10/P9 exports, saving hours on filings.

  • Flexible Payments for All Employees: Process salaries for permanent, casual and contract workers, supporting hourly, daily or monthly pay, including commissions and overtime. AI flags anomalies for error-free payroll, ideal for Kenya’s diverse workforce in retail or construction.

  • Employee Self-Service Portal: Empower staff with secure, mobile-friendly access to pay slips, tax records and loan details, cutting HR queries by 30%. 

  • Customizable Loans and Benefits: Tailor loan schedules, Sacco contributions and taxable/non-taxable benefits (e.g., pension relief) with AI-enabled tracking, ensuring KRA compliance and employee trust.

  • AI-Enhanced Time & Attendance: Sync with TimeTrax or biometric systems for precise overtime and shift tracking. AI reconciles discrepancies, eliminating manual errors for multi-branch businesses in Nairobi or Mombasa.

  • Real-Time AI Analytics & Reports: Generate dynamic reports on payroll costs, compliance risks and overtime trends with AI-driven insights, helping you optimize budgets and avoid penalties with predictive alerts.

  • Enterprise-Grade Security: Protect payroll data with AI-monitored role-based access, audit trails and encryption compliant with Kenya’s Data Protection Act 2019, ensuring audit readiness and trust.

  • Scalable Multi-User Setup: Grow from 10 to 1,000+ employees with AI-supported multi-branch and multi-currency processing, perfect for Kenyan enterprises expanding across East Africa.

  • Customizable Payroll Rules: Define deductions, allowances and tax parameters with AI-guided batch processing, streamlining payroll for SMEs to large firms with minimal effort.

  • Automated Payments & Disbursements: Streamline bank transfers or cheque printing with MPESA compatibility for casual workers, enhanced by AI error checks for accurate disbursements.

CloudWage is the best payroll software in Kenya for automating complex payroll tasks while staying compliant. Ready to simplify your payroll? Request a demo today.

Why Choose CloudWage: Kenya’s Best AI-Powered Payroll Software

Choose CloudWage, the leading payroll software in Kenya, for effortless payroll management tailored to SMEs and enterprises. Our AI-powered platform automates PAYE, NSSF, SHIF and Housing Levy calculations, ensuring compliance with Kenya Revenue Authority (KRA) and reducing errors by up to 50%. With seamless iTax integration, mobile-friendly self-service portals and real-time analytics, CloudWage saves time and builds employee trust. Scalable and secure, it’s trusted by Nairobi businesses to streamline payroll. Discover why Kenyan businesses are switching to cloud payroll software and request a free demo today.

  • Unlimited Historical Data Storage: Store years of payroll records securely in the cloud, compliant with Kenya’s Data Protection Act 2019, for easy audits and KRA compliance.

  • Flexible Pay Structures: Support hourly, daily, monthly or commission-based payments, with AI-powered anomaly detection to ensure accurate payroll for casual and permanent staff.

  • Tax Relief Automation: Automatically capture relief on pensions, life insurance and more, with AI-validated PAYE calculations to maximize compliance and employee benefits.

  • Custom Overtime Management: Define multiple overtime types with tailored rates, powered by AI to prevent errors and ensure fair pay, ideal for Kenya’s retail and hospitality sectors.

  • Taxable & Non-Taxable Benefits: Manage benefits like medical allowances or Sacco contributions with AI-driven tracking, ensuring KRA-compliant deductions and transparency.

  • Batch Transaction Processing: Streamline bulk payroll runs with AI-optimized workflows, reducing processing time by up to 40% for multi-branch businesses. 

  • Multi-Level Employee Grouping: Organize employees by department, branch or role, with AI insights for payroll trends, supporting efficient management across teams.

  • Adjustable Tax Parameters: Customize PAYE, NSSF, SHIF and Housing Levy settings with AI-guided updates for 2025 regulations, avoiding penalties. Learn more in our how to prepare payroll in Kenya guide.

  • Personalized Deductions: Set employee-specific deductions (e.g., loans, advances) with AI error checks, ensuring accuracy and employee trust.

  • Scalable Multi-User Platform: Scale from 10 to 1,000+ employees with multi-user access and multi-currency support, perfect for Kenyan firms expanding in East Africa.

payroll system software - Cloudwage | Skillmind Software
Start Simplifying Payroll with CloudWage Today!

Transform your HR and payroll with SkillMind's CloudWage trusted by SMEs and enterprises. SkillMind’s AI-powered payroll system automates PAYE, NSSF, SHIF and Housing Levy, ensuring KRA compliance and cutting processing time by up to 50%. Request a free demo now to see AI-driven efficiency in action!

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